BERLIN ACADEMY OF AMERICAN MUSIC

Approx. 14–16 hours per week, with additional hours during project and event production periods
 

Compensation: €26–32 per hour (depending on experience)
Additional Compensation: In addition to the hourly rate, a separate production fee will be provided for 3–4 major concert, workshop, or tour projects per year (1.5-2K EUR per project).

Work Structure: Hybrid (approximately 50% office / 50% home office). The position also requires travel during tours, as well as occasional representation of BAAM at conferences, professional events, and with presenters.

Language Requirements:
German: B2–C1
English: C1

The Berlin Academy of American Music (BAAM) is seeking its next Administrative / Project Manager.

Founded at the height of the pandemic by American conductor Garrett Keast, BAAM has quickly built an international reputation as a dynamic, world-class project orchestra devoted to genuine connection, innovative programming, and collaborative excellence. Based in Berlin with an expanding international presence, BAAM presents intimate concerts, workshops, short tours, and high-profile orchestral events.

We are looking for a highly motivated and organized professional to join our small, fast-moving team during an exciting phase of growth.
 
Profile & Qualifications:

Commitment & Initiative
You are ready to take ownership of projects and understand the consistency and reliability required to manage live events successfully.
 

Highly Organized
You are able to manage multiple projects simultaneously while keeping objectives, budgets, and timelines clear and up to date. You prioritize effectively and work with structure and precision.

Creative and Analytical
You enjoy generating ideas and thinking strategically, while also excelling at analysis, planning, and execution.

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Passionate & Personable
You are enthusiastic about classical music and feel comfortable representing the organization. You communicate confidently and professionally with musicians, guest artists, presenters, audience members, and donors.

Open & Direct
You are comfortable asking questions, sharing ideas, and contributing thoughtfully to the organization’s development.
 

Calm Under Pressure
You can step into action when needed, problem-solve quickly, and remain composed in live-event environments.
 
Key Responsibilities

• Serve as a proactive collaborator, working closely with the Artistic/Executive Director on all projects and administrative matters within a tight-knit team

• Lead grant research, writing, submissions, and reporting requirements

• Manage core administrative operations, including scheduling, correspondence, documentation, reporting, expense tracking, and file organization

• Support donor tracking, communications, and fundraising administration

• Provide administrative coordination for Friends of BAAM board meetings (scheduling, minutes, handling budgets, communications, attending online meetings)

• Coordinate and manage concerts, rehearsals, and events on-site

 

BAAM is in an exciting growth phase, and this position has the potential to grow with the organization in scope and responsibility.  www.baamorch.de 
 
Application Process
To apply, please submit:

• A letter of interest in German and English

• A CV in English

Applications should be sent to:
Garrett Keast – garrett@baamorch.de
Selina Droehmer – selina@baamorch.de
Application deadline: March 1
Interviews: Week of March 2 and March 9 (in Berlin)